Count the review work before you fund the workflow

Compare the same work before and after a proposed change. This is a synthetic planning example, not measured savings or a quotation.

Keep handling, review and additional rework separate. Count every model attempt in the average token input. Count setup once and ongoing ownership monthly. Labor capacity is not cash saved unless an actual avoidable expense is identified.

Download the editable three-scenario spreadsheet

Change an assumption

All workload and labor inputs below are estimates. Before authorizing work, record each observed baseline, method, date and owner in the spreadsheet. Nothing you enter here is transmitted or saved.

Eligible units per month — synthetic estimateLabor value per hour (not cash savings) — synthetic estimateBefore handling minutes per unit — synthetic estimateBefore review minutes per unit — synthetic estimateBefore rework rate % — synthetic estimateExtra minutes per reworked unit — synthetic estimateProposed handling minutes per unit — synthetic estimateProposed review minutes per unit — synthetic estimateProposed rework rate % — synthetic estimateProposed extra minutes per reworked unit — synthetic estimateOne-time implementation hours — synthetic estimateSeparate one-time integration hours — synthetic estimateOther one-time cost — synthetic estimateMean input tokens per eligible unit, all attempts — synthetic estimateMean output tokens per eligible unit, all attempts — synthetic estimateInput price per million tokens — AWS reference belowOutput price per million tokens — AWS reference belowMonthly storage/retrieval — synthetic estimateMonthly monitoring — synthetic estimateMonthly incremental licenses — synthetic estimateMonthly ongoing owner hours — synthetic estimateMaximum payback horizon months — synthetic estimate

Arithmetic meets the horizon; evidence and owner approval are still required. Before monthly labor value: $7333.33 Proposed monthly cost: $6174.17 Monthly valued-capacity difference: $1159.17 One-time setup: $5000.00 Payback months: 4.31 Break-even units/month within horizon: 55.25 Capacity hours difference: 16.67

Check the evidence before the budget

Missing input rights, owner acceptance, spending approval or a usable test set means stop, even when the arithmetic is positive. Keep the existing workflow available. Stop if recurring cost exceeds the baseline or setup cannot pay back inside your chosen horizon.

Price example: AWS Bedrock Claude 3.5 Sonnet v2, Public Extended Access, US West (Oregon), on-demand input $6 and output $30 per million tokens, checked 9 September 2026. This is an arithmetic reference, not a deployment recommendation. Verify availability, exact model, region, tier, all attempts and current rates against AWS pricing. Your architecture and operating owner have not been verified by this worksheet.

Include additional security, support, tax, storage growth, training and change-management costs where applicable; do not assume they are zero. Unchanged shared costs cancel only if truly unchanged. No revenue gain is assumed.

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Cabrillo Club

Editorial Team

Cabrillo Club is a defense technology company building AI-powered tools for government contractors. Our editorial team combines deep expertise in CMMC compliance, federal acquisition, and secure AI infrastructure to produce actionable guidance for the defense industrial base.

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Count the review work before you fund the workflow

Change an assumption

Check the evidence before the budget

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