Not CUI Compliant
4 NIST 800-171 gaps detected. Not FedRAMP authorized. Using this tool for CUI creates compliance violations under NIST 800-171 and DFARS 252.204-7012.
Collabora Online
by Collabora
FedRAMP Status
Not FedRAMP Authorized
Impact Level
N/A
Category
Office Suite
Overview
Collabora Online is an open-source, self-hosted office suite based on LibreOffice technology. While it can be deployed on-premises, it is not FedRAMP authorized as a cloud service.
CUI Risk Assessment
Not FedRAMP authorized. Using this tool for CUI creates compliance violations under NIST 800-171 and DFARS 252.204-7012.
Deployment & Architecture
Deployment Model: Self-hosted (open-source)
Collabora Online has no FedRAMP authorization on record. DFARS 252.204-7012(b)(2)(ii)(D) requires an external cloud service provider to meet security requirements equivalent to the FedRAMP Moderate baseline — an authorization is the straightforward way to show that, but it is not the only one. Without one, the burden is on you to establish, document, and defend equivalency, and to meet the clause's incident-reporting and media-preservation obligations. Most contractors find an authorized alternative cheaper than carrying that burden.
Migration Checklist
- 1ISSO must immediately add Collabora Online to the POA&M as a high-risk finding referencing NIST 800-171 controls 3.1.1, 3.1.2, 3.13.1, and 3.13.8 violations.
- 2System administrator must conduct comprehensive audit of all Collabora Online instances to identify CUI processing locations and document current usage patterns.
- 3ISSO must update the System Security Plan to reflect Collabora Online's compliance status and initiate authorization boundary modification procedures.
- 4Contracts officer must review all active DoD contracts to identify specific CUI requirements and notification obligations under DFARS 252.204-7012.
- 5System administrator must implement immediate access restrictions to prevent new CUI uploads to Collabora Online pending migration completion.
- 6ISSO must evaluate and procure FedRAMP authorized office suite alternatives, prioritizing Microsoft 365 GCC High or Google Workspace for Government based on organizational needs.
- 7Legal counsel must assess potential contract compliance violations and develop notification strategy for contracting officers regarding the compliance gap.
- 8System administrator must execute secure data migration procedures ensuring CUI markings and access controls are preserved during transition to compliant platform.
- 9ISSO must conduct post-migration security assessment to validate proper CUI handling in the new environment and update all compliance documentation.
- 10ISSO must brief senior leadership on compliance restoration timeline and submit POA&M closure documentation to DCMA within 30 days of migration completion.
NIST 800-171 Violations
Using Collabora Online for CUI without FedRAMP authorization may violate these NIST 800-171 controls:
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FedRAMP Compliant Alternatives
Frequently Asked Questions
Is Collabora Online FedRAMP authorized?
No. Collabora Online does not hold FedRAMP authorization. Self-hosted deployments on compliant infrastructure may be evaluated on a case-by-case basis.
Can I use Collabora Online with CUI?
Collabora Online is not FedRAMP authorized. If self-hosted on FedRAMP High infrastructure, it may be acceptable with documented risk acceptance and security assessment.
What is a compliant alternative to Collabora Online?
Microsoft 365 GCC High and Google Docs Government provide FedRAMP authorized collaborative document editing for defense contractors.
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Schedule architecture reviewRelated: how much CMMC certification costs — DoD’s own priced figures